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Event Registration Fees

Instructions for workshops, conferences, and external courses

If you are attending a scientific event, the University of Trento can handle the registration fee payment on your behalf. Please follow the correct procedure based on the location of the event organizer.

Need help? Contact dn_sst@unitn.it or iscrizioni.eventiesterni.collina@unitn.it.

Option 1: Italian organizer (direct payment)

If the event is organized by an Italian body, UniTrento will pay the fee directly. You must submit your request at least 15 days before the registration deadline.

Step-by-Step Instructions:

  1. travel request: complete the online travel request form;
  2. Form A: fill out. Ensure the vendor's bank details are accurate;
  3. approval: the form must be signed by the Fund responsible and the Director of the Department. Send the form to the PhD Secretariat to obtain the signatures;
  4. billing details: when registering on the event website, use the following official UniTrento details for the invoice: 
    Università di Trento > Via Calepina 14, 38122 Trento (Italia)
    VAT: IT00340520220 | Codice Univoco Ufficio: 6VP8Z3
  5. Submission: send the signed Form A, the event program, and a copy of your online travel request to iscrizioni.eventiesterni.collina@unitn.it.
FORM A - Bank transfer (DOCX | 145.02 KB)
FORM B - Reimbursement (DOCX | 91.06 KB)

Option 2: Foreign Organizer (Direct Payment or Credit Card)

For international events, UniTN still aims to pay on your behalf. Out-of-pocket payment and subsequent reimbursement is the last resort.

Preferred Method: Bank Transfer Contact the organizers (CC'ing iscrizioni.eventiesterni.collina@unitn.it) and ask if they accept bank transfers. Use Form A as described above.

Secondary Method: Personal Payment & Reimbursement.

  • Only for events abroad. Reimbursement for Italian events paid personally is never permitted.
  • You must request an invoice addressed to UniTrento (using the billing details in Option 1), not to yourself.
  • Submit the payment receipt within your online reimbursement request using [Form B].

Important Reminders

  • Research Budget: registration fees are generally covered by your individual research budget (20% fund);
  • deadlines: always start the process at least 2 weeks in advance to account for administrative processing times.